I use the S-drive to hold flyer and poster requests until Marketing and Programming can send us the requested copies. These are deleted within a short time. I keep the original on the FM drive since Luchiann creates them and we often repeat good programs.
On the FM p-drive I reviewed, combined and deleted the files and folders that I am responsible for that were out of date or obsolete. It wasn’t as bad as I thought it might be. I have a Flickr account for holding photos that I might want at work. All my personal photos are in my Picasa Google account that is limited to invitation only.
My e-mail and personal folders are up to date using the information acquired at the File Management Workshop presented by Harris County I attended a couple of years ago. My oldest files are flyers that I use in Adult Programming and I don’t think anything is really older than 2006 because we update and reuse them.
Wednesday, March 26, 2008
Wednesday, March 19, 2008
Spring Cleaning #29
1. I have used g-mail for my personal mail for about a year now and found it is perfect for me. I use it to filter all mail before I move the important mail to my personal outlook account, it is a good place to hold current mail and photos I am working with.
A couple of years ago I attended a file management seminar presented by the Harris County Clerks office at the Harris County Training at Reliant. They did an excellent job of helping me know which electronic file to keep, and which ones to throw away. Although I have a tendency to throw things out and need them later I can often find a staff member that kept the necessary file.
My address book is fairly current, here at Freeman I have a little trouble keeping up with staff not in my department but overall, my address book is good. I put all my contacts for adult programming into an excel file on the p-drive and took my empty rolodex down to the supply room. Now everyone has access to the programs, names and numbers even if I am not available and my desk is cleaner.
A couple of years ago I attended a file management seminar presented by the Harris County Clerks office at the Harris County Training at Reliant. They did an excellent job of helping me know which electronic file to keep, and which ones to throw away. Although I have a tendency to throw things out and need them later I can often find a staff member that kept the necessary file.
My address book is fairly current, here at Freeman I have a little trouble keeping up with staff not in my department but overall, my address book is good. I put all my contacts for adult programming into an excel file on the p-drive and took my empty rolodex down to the supply room. Now everyone has access to the programs, names and numbers even if I am not available and my desk is cleaner.
Thursday, March 6, 2008
Free Yourself from Clutter and Worry
This was a very interesting project. "Getting Things Done" was fun, especially the 'Hipster PDA'. I am considering purchasing the 'moleskine paperpad' or it's counterpart to keep in our camper for all those things we need to do or purchase while traveling and don't have my PDA handy to input into.
the "Zen of Tech" was encouraging since I already use the Google Calender for my work projects, when to call and remind speakers and about upcoming programs and deadlines. Google documents is my favorite place to keep a spreadsheet of names and addresses. I am currently adding to this and plan on doing away with my Rolodex as soon as I get them all moved. Picasa web albums is where I put all photos scanned from family albums and now my family across the U.S. can access them from home. I also learned that I already have 'Google Reader' and will plan to do away with blog lines and just use this one for all my rss feeds when I have time. 'Remember the Milk' was fun to look at but think it would just duplicate what I already have.
Twitter was new to me and being constantly "in touch" with other people is not something that I am interested in.
Technology has been helpful in many ways but too much technology such as being "connected" all the time is not for me. I need space and times without music, voices, beeps and other sounds. That is why I love to go to the beach and state parks to listen to nature. Even the sound of city traffic can be restful after hearing people talk, work phones ringing, cell phones going off, and children coming in and out all day long.
the "Zen of Tech" was encouraging since I already use the Google Calender for my work projects, when to call and remind speakers and about upcoming programs and deadlines. Google documents is my favorite place to keep a spreadsheet of names and addresses. I am currently adding to this and plan on doing away with my Rolodex as soon as I get them all moved. Picasa web albums is where I put all photos scanned from family albums and now my family across the U.S. can access them from home. I also learned that I already have 'Google Reader' and will plan to do away with blog lines and just use this one for all my rss feeds when I have time. 'Remember the Milk' was fun to look at but think it would just duplicate what I already have.
Twitter was new to me and being constantly "in touch" with other people is not something that I am interested in.
Technology has been helpful in many ways but too much technology such as being "connected" all the time is not for me. I need space and times without music, voices, beeps and other sounds. That is why I love to go to the beach and state parks to listen to nature. Even the sound of city traffic can be restful after hearing people talk, work phones ringing, cell phones going off, and children coming in and out all day long.
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